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Accounting and Taxes Articles


The Best (and Worst) States for Small Business

May 24th, 2012 ::

By Maria Valdez Haubrich

Are you considering moving or expanding your business? Then you might want to get out your ten-gallon hat. A recent survey to uncover the most small-business-friendly states, conducted by Thumbtack and The Kauffman Foundation, found Texas and Idaho ranked highest overall.

The 2012 Thumbtack Small Business Survey polled 6,000 small business owners nationwide about conditions in their states including:

  • Ease of starting a business
  • Hiring costs
  • Regulations
  • Training and networking programs available
  • The region’s current economic health

You might be surprised to find that taxes weren’t the only—or even the most important—factor small business owners cared about. Easy-to-understand licensing regulations and helpful training programs were also seen as critical in creating a small-business-friendly environment. In fact, Small businesses said licensing requirements were nearly twice as important as tax-related regulations in determining their state or city government’s overall business-friendliness.

Here are some of the findings:

  • Texas had three of the top five cities (Dallas, San Antonio and Austin), while California was home to the bottom three (Los Angeles, San Diego and Sacramento).
  • Colorado Springs and Washington, DC, had the nation’s healthiest small businesses.
  • Idaho, Nevada and Delaware had the most small business-friendly tax codes; California and New Mexico had the least-friendly tax codes.
  • Nebraska small business owners were the most optimistic about their business improving during 2012, while Iowans were the least optimistic.
  • The South was the most small-business-friendly region of the country, while New England was rated the most hostile.

View the full survey results, including state-by-state breakdowns, here.

Image by Flickr user cote (Creative Commons)

There’s Good News and Bad News About the Small Business Economy

May 15th, 2012 ::

By Karen Axelton

Are small businesses taking a cue from the nation’s consumers—in other words, borrowing less and paying down debts? That seems to be the case based on two separate reports out from PayNet.

The latest Thomson Reuters/PayNet Small Business Lending Index declined in March, which could indicate slowing in the nation’s economic growth. The Index tracks the overall volume of lending to small businesses nationwide. In March, it declined to 98.5, down from 101.8 in February. Although small business borrowing did increase 10 percent compared to the same time last year, that is the smallest 12-month growth rate since January 2011.

On the plus side, a separate indicator from PayNet, its most recent 30+/90+ Day Delinquency report, found that small businesses are having no trouble paying off their debts. The report, which uses real-time datat to measure the percentage of loans to small and medium-sized businesses that are past due by 30 or more days and 90 or more days, found that accounts in moderate delinquency (late 30 days or more) dropped to 1.39 percent in March, down from 1.47 percent in February. At their height in May 2009 these accounts hit 4.42 percent.

Accounts in severe delinquency (late 90 days or more) hit a record low of 0.34 percent in March. That’s down from 0.36 percent in February. And accounts in default (late 180 days or more) dropped to 0.48 percent in March, down from 0.50 percent in February.

There’s good news and bad news in these two reports. Clearly, the fact that business delinquency is down is a positive sign for the health of the nation’s small businesses. At the same time, the lack of interest in borrowing could indicate small businesses are either feeling uncertain about the nation’s economy, have given up on getting the financing they need, or are feeling too cautious to expand their companies.

What financial steps are you taking in your business these days? Are you focused on debt repayment, or on expansion financing?

Image by Flickr user Vectorportal (Creative Commons)

BusinessIQExpress: Business Credit Evaluation Tool for Small Businesses: Small Business Resource

May 14th, 2012 ::

BusinessIQExpress

In this recovering economy it’s not enough to get new customers; you need to get new customers who can pay you. Experian, the leading credit scoring company, has developed a new tool to help small businesses to manage their risk by evaluating, monitoring and collecting from their customers. With BusinessIQExpress, small businesses can search Experian’s extensive database to find a potential business and see what kind of risk the company would be before entering into any kind of relationship. Once the customer is part of the small business’s portfolio, BusinessIQExpress will monitor the customer and alert the small business of any changes (good or bad) to the customer’s credit risk. There are also tools for collection, if the situation comes to that.

 

BodeTree, Financial Web-Based Application: Small Business Resource

May 9th, 2012 ::

BodeTree

Hate doing your company’s finances? Promising to awaken your “inner CFO,” BodeTree provides business owners with a real-time dashboard of all their financials with access to detailed reporting and analysis. Designed to create a Zen-like atmosphere for financial recording, the dashboard is simple to read, which takes the stress out of the work. BodeTree works with QuickBooks Pro, Premier, Accountant and Enterprise desktop 2009 and later. For $250 a year or $24.99 per month, the information you gather can help you size up your business against the competition, value your business and more.

 

Bill Losey Retirement Solutions: Retirement Solutions Advisory: Small Business Resource

May 8th, 2012 ::

Bill Losey Retirement Solutions

It’s never a bad idea to hear financial advice from more than one source so you can know all your options. And if you’re looking for advice to help you plan for your financial future after retirement, you might want to check out the Bill Losey Retirement Solutions website. Bill Losey is the author of several financial books, and his website contains articles and a blog full of useful information, such as 15 Prudent Ways to Spend Your Tax Refund. Sign up for his free weekly newsletter to get advice delivered directly to your inbox.

Which States Are the Best (and Worst) for Business Taxes?

April 24th, 2012 ::

By Maria Valdez Haubrich

Are you considering where to move your business or open a second location or new headquarters? If so, you’ll want to take a closer look at the latest report from the Tax Foundation, Location Matters: A Comparative Analysis of State Tax Costs on Business.

The “apples to apples” study, done in conjunction with KPMG, created seven imaginary companies of different types and assessed all the taxes they would face in different states. The report considered situations such as manufacturing, retailing, and new startups (eligible for certain tax breaks) vs. mature companies. The study also considered “Tier 1” (major) cities and “Tier 2” (midsized) cities.

The types of taxes considered include:

  • Corporate income taxes
  • Capital taxes
  • Unemployment taxes
  • Sales taxes
  • Property taxes
  • Gross receipts taxes

Tax credits considered include:

  • New jobs tax credits
  • R&D tax credits
  • Payroll withholding tax rebates
  • Property tax abatements

So which states have the lowest tax burdens overall? For mature companies, the winners are Wyoming, South Dakota, Georgia, Nevada, Ohio, Utah, North Carolina, Maryland, Nebraska and Louisiana. The worst states for mature businesses were New Jersey, New York, Indiana, Massachusetts, Illinois, Rhode Island, Kansas, West Virginia, Hawaii and Pennsylvania.

For new companies, the states with the lowest tax rates are Nebraska, Louisiana, Ohio, Wisconsin, Oklahoma, Georgia, Kentucky, Arkansas, Wyoming and Utah. The states with the highest rates for new firms are Massachusetts, Rhode Island, California, Maryland, Colorado, Kansas, Pennsylvania and Hawaii.

Wyoming stands out as having the lowest overall tax cost of any state, followed closely by South Dakota. Wyoming’s score is nearly 52 percent below the national average while South Dakota’s is 44 percent below the average.

There’s much more detail in the report, including a closer look at what types of firms can expect what types of taxes based on their age and location in a Tier 1 or Tier 2 city. View or download the full report here.

Image by Flickr user Eric Fischer (Creative Commons)

 

How Businesses Will Handle Rising Health Insurance Costs

April 18th, 2012 ::

By Rieva Lesonsky

It remains to be seen whether all or part of President Obama’s Patient Portability and Affordable Care Act (PPACA) will be struck down by the Supreme Court, and how any changes to the law would affect small business owners.  But as we wait to hear the Court’s ruling, one thing is certain: The cost of providing health insurance is going up. Unless you’ve got money to burn, this is a concern. How can your small business contain the rising costs?

Towers Watson/National Business Group’s annual survey of how large businesses about how they are handling the rising cost of health insurance offers some insights that can help small companies, too. Here’s what you can expect for 2012 and beyond:

There’s good news and bad news. Health care costs are increasing, but at least the rate of increase is fairly stable—5.9 percent in 2012 as opposed to 5.4 percent last year. The average cost per employee of providing health insurance will reach $11,664 in 2012, up from $10,982 last year.

Both employees and employers are sharing the burden of these cost increases. Employees’ share of costs have increased 40 percent compared to five years ago, while employers’ share of costs has increased by 34 percent.

What are employers doing to keep costs from spiraling out of control? In general, big businesses in the survey were planning some big changes to their health care benefits in the coming years. The key trends:

  • 40 percent are focusing on developing a company culture where employees are accountable for their own health.
  • 40 percent are focusing on reviewing their overall benefits mix.

Making Employees Responsible: Companies that encourage employees to take accountability not only for their health but also for the cost of the health care services they use have had a much lower increase in their average health-care cost—just 2.2 percent over the past four years. These companies are providing employees with more information about the costs of different choices, restricting access to narrower networks of providers, and providing incentives to promote healthy lifestyles.

More than two-thirds of respondents in the survey already offer incentives, but in the future, companies say they are more likely to add penalties for unhealthy behavior. (Twenty percent of respondents already use penalties.)

Reviewing Benefits Mix: With the future of the PPACA still uncertain, 34 percent of companies are closely monitoring the outcome of the court’s decision and focusing on compliance. The current options for employers under the PPACA include discontinuing health insurance for employees, offering insurance to only part of your staff, or giving employees a defined contribution they can use to purchase insurance from state Exchanges.

The survey found just 3 percent of employers are somewhat to very likely to discontinue health care plans for active employees in 2014 or 2015 without providing a financial subsidy. But 45 percent of employers are somewhat to very likely to offer coverage to only a portion of their workforce and direct the others to buy insurance through Exchanges.

Other tactics businesses will use to cut costs include increasing employee contributions for dependent or spousal coverage, and adding Account-Based Health Plans (ABHPs) that enable employees to put aside money for health care costs. Fifty-nine percent of companies currently offer an ABHP today, and 11 percent plan to do so next year.

What tactics will you use to keep costs of health coverage low?

Image by Flickr user Images of Money (Creative Commons)

Small Biz Resource Tip: Ezy Invoice

April 12th, 2012 ::

Ezy Invoice

If your small business’s accounting system leaves something to be desired, you might want to check out the Ezy Invoice software program. Ezy Invoice is an invoicing, accounts receivable and inventory program all rolled into one, and can work for any kind of business, whether it’s service- or product- based. There is a wide variety of reporting options, and it’s simple to import your existing customer, vendor and inventory lists over to the new program seamlessly. Choose from a variety of software options and packages depending on what your needs are.

What Tax Uncertainty Means to Your Family Business

April 5th, 2012 ::

By Maria Valdez Haubrich

You’ve undoubtedly hear the saying, “Nothing is certain but death and taxes,” but this year, even taxes aren’t so certain. Without Congressional action, the tax cuts that were adopted during the Bush administration are set to expire at the end of the year, USA Today recently reported. But with a presidential election coming up in November, little action is likely to be taken until the election is over—which means personal income taxes, capital gains taxes, payroll taxes, estate taxes and more could all rise.

The operative word there is “could”—but if you own a family business, the estate tax, in particular, could have far-reaching effects. Without intervention, the lifetime limit on the estate tax will drop from $5 million to $1 million beginning in 2013. Any estate over $1 million will be taxed at a maximum rate of 55 percent (up from the current maximum of 35 percent); estates worth more than $10 million will also be hit with a 5 percent surcharge.

Proposals pending in Congress range from eliminating estate taxes entirely to extending the current exemption. President Obama has suggested more of a compromise solution that would set the lifetime limit at $3.5 million and the maximum tax rate at 45 percent. (These were the amounts in place in 2009.)

Without any certainty as to what 2013 holds for estate taxes, how should family businesses prepare? While advice from the experts varies, the overall theme is “Proceed with caution.”

One expert who spoke to Bloomberg Businessweek advised that, for those who were planning to shift their business’s assets to their children eventually, 2012 is probably the best year to do so. At the same time, keep in mind that taxes aren’t the only consideration in making this decision.

If you’re not ready to give up control of your company, making a rash move now simply to save on taxes could come back to haunt you. It’s also important to consider the roles you and your children will play in the business, how to divide up the business assets among family members and whether children will face onerous capital gains taxes should they decide to sell their share.

Of course, if your business is worth less than $1 million, there is no reason for you to make any changes right now. But one move you should make is to start thinking about succession planning—a process many entrepreneurs tend to put off. Have a current valuation of your business done, do some hard thinking about your future and that of your business, and talk to your children and other family members about their wishes and goals.  Whether tax changes are looming or not, planning ahead will leave your business—and your family relationships—in better shape than not planning at all.

Image by Flickr user Family Art Studio (Creative Commons)

 

There’s Still Time to Benefit From the Healthcare Tax Credit

March 27th, 2012 ::

By Maria Valdez Haubrich

With challenges in court and a Presidential election coming up, there’s lots of uncertainty as to how President Obama’s health care reform legislation, the Affordable Care Act, will actually shake out. But one thing is certain: If you provide health insurance for your workers, you may still be able to benefit from a health care tax deduction that was part of the new law.

The Internal Revenue Service is encouraging all small employers that provide their employees with health insurance coverage to claim the small business health care tax credit if they qualify.

To be eligible, the IRS says, a business must pay at least 50 percent of the cost of single (not family) health care coverage for each of its employees. The company must also have fewer than 25 full-time equivalent employees (FTEs), and those employees must have average wages of less than $50,000 a year.

The maximum credit is 35 percent for small business employers. As an example of the potential savings, if you pay $50,000 a year toward your employees’ health care coverage and you qualify for a 15 percent credit, you would save $7,500.

Even if your business didn’t owe tax during the year, you can carry the credit back or forward to other tax years. And since the amount of the health insurance premium payments is more than the total credit, you can still claim a business expense deduction for the premiums in excess of the credit—so you’re getting a credit and a deduction at the same time.

Even tax-exempt small charitable organizations may be able to benefit from the health-care tax credit. For more details, including a step-by-step guide for determining your eligibility, examples of typical tax savings under various scenarios, answers to frequently asked questions, a YouTube video and a webinar, visit the Small Business Health Care Tax Credit page on IRS.gov.

If you need more time to determine your eligibility for the credit, talk to your tax preparer about getting a tax filing extension. If you’ve already filed your 2011 taxes and find that you qualified for the credit, all is not lost: The IRS says you can still claim the credit by filing an amended return. In fact, you can file an amended return for 2010 as well: Eligible small employers can claim the credit for 2010 through 2013 and for two additional years beginning in 2014.

Image by Flickr user Truthout.org (Creative Commons)