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Customer Service Articles


Is Your Small Business Ready for Free Shipping Day?

September 18th, 2012 ::

By Maria Valdez Haubrich

Is your ecommerce business hoping to compete with big retailers and e-tailers this holiday season? If so, you already know that offering free shipping can make all the difference in whether customers click “buy” or just leave items sitting in their online shopping carts.

More than 250 ecommerce companies, including Lands’ End and Kohl’s, have already signed up for Free Shipping Day. This one-day, online event offers consumers free shipping with guaranteed delivery by Christmas Eve. This year, Free Shipping Day will be Monday, December 17. Since Mondays are typically the busiest online shopping days of the week, event founder Luke Knowles says he expects Free Shipping Day sales to match or exceed sales on Cyber Monday.

In 2010, Free Shipping Day beat Black Friday’s online sales by nearly $300 million, and last year, Internet Retailer reported Free Shipping Day had the lowest shopping cart abandonment rate of any day in the last six months of 2011.

You don’t have to be a big company to participate in Free Shipping Day—you just have to guarantee delivery by Christmas Eve. You can offer free shipping with restrictions (such as only on orders over a certain dollar amount), or free shipping with discounts (like 10 percent off plus free shipping) to help drive additional sales. You can even limit your offer to end at a certain time of day or when supplies of products run out.

Now in its fifth year, Free Shipping Day continues to get lots of publicity in outlets from The New York Times and “O” Magazine to Fox News, as well as regional newspapers and news broadcasts. Participating companies get listed on the Free Shipping Day website.

The National Retail Federation estimates imports of merchandise in August, September and October will be 8.9 percent higher than last year—forecasting a strong holiday season ahead. Joining Free Shipping Day can help you be part of it.  Visit the website to fill out the merchant signup form.

Image by Flickr user VFS Digital Design (Creative Commons)

 

Web.com Small Business Toolkit: Gripevine.com (Customer Complaint Resolution)

September 14th, 2012 ::

Gripevine.com

An unhappy customer can be your business’s undoing in a matter of minutes—the amount of time it takes him or her to spread the word through social media. Gripevine.com can help you turn that negative customer reaction around by providing an online social media platform for consumer complaint resolution. Gripevine takes consumers’ complaints and sends them directly to your business through an interactive dashboard platform so you can handle problems immediately and eliminate the calls and email runaround that ends up making customers even angrier. Take care of the complaint as fast as possible and you may not only keep that customer, but attract new ones with your swift handling of the situation.

How Small Business Owners Are Using Mobile Tools

July 23rd, 2012 ::

By Rieva Lesonsky

Summer is here—but as any small business owner knows, summer vacation isn’t always an option when you run a busy business. In fact, the latest Manta SMB Wellness Index conducted by online small business community Manta found almost half of small business owners don’t have time to take a vacation this summer. Nearly 60 percent say they’re working harder this year than last.  And 70 percent aren’t planning to hire any new employees this summer, meaning it’s harder than ever for small business owners to get away.

Those fortunate small business owners who can take time off this summer are able to do so partly because of mobile technology that lets them stay in touch with the office. Seventy percent of small business owners Manta surveyed say they plan to check email/work documents from their mobile device during their vacation. But that’s not a bad thing: 60 percent say their mobile devices and business applications help them enjoy their vacation more.

Mobile apps are part of small business owners’ lives even when they’re not on vacation. Twenty-five percent of small business owners say they access business-related apps on their mobile device two to three times a day. Sixty-eight percent say they use their mobile device at work even while they’re in front of their computer. Of those, more than half are checking personal emails or texts on their phone; 17 percent say their email comes in faster on their device than on their computer; and over 10 percent confess they’re just “addicted” to checking their phone.

Even so, Manta found most small business owners would rather communicate with customers or partners in more traditional ways. More than 50 percent of small business owners say they usually communicate with customers, vendors and partners by phone or in person.

“While mobile technology is enabling small business owners to stay connected no matter where they are, SMBs set themselves apart by adding that personal touch to their relationships with customers and partners,” says Manta CEO Pamela Springer.

Image by Flickr user virtualphotographystudio (Creative Commons)

How Not to Drive Your Customers Crazy

June 22nd, 2012 ::

By Rieva Lesonsky

What are the top customer service complaints consumers have about retail stores? Overwhelmingly, rudeness was the biggest turn-off for shoppers in a survey of more than 6,000 consumers done for STORES by Prosper Technologies. (In STORES’ last survey on the topic five years ago, understaffed stores and uninformed employees tied for the number-one customer service complaint.)

What are other things that drive customers crazy?

  • Not being able to find help
  • Long lines and slow checkout
  • Confusing or misleading store policies regarding returns or coupons
  • Employees who aren’t familiar with products or can’t answer questions

While customers were more tolerant of poor service at warehouse or discount stores, close to one-fourth reported that specialty apparel stores had the worst customer service in terms of rude or unfriendly employees.

How can you ensure your retail store isn’t driving customers crazy with poor service?

Hire for attitude. It’s easier to teach a nice person how to work in your store than it is to teach someone how to be nice. Look for employees with a friendly, flexible and helpful approach.

Be aware of generational differences. Different generations have different expectations about service. While Gen X and Gen Y shoppers may be willing to turn to their mobile phone for information and advice about a product if they can’t get it from a store employee, Baby Boomers and seniors will want more hands-on help.

Focus on women. Women in the survey were less tolerant of poor service than men, so be sure your employees are aware that women are likely to have higher standards and expectations.

Keep employees up-to-date. Your staff needs to be knowledgeable about what you sell in order to compete with the lure of online shopping, where customers can get endless information about the products they’re considering.

Clarify expectations. Let retail employees know what you expect from them in terms of customer service. Things that seem obvious to you may not be that clear to young employees who have grown up in a digital world and have less experience in face-to-face interactions.

Image by Flickr user guillebot (Creative Commons)

What Retail Customers Expect and How Your Business Can Deliver

June 18th, 2012 ::

By Rieva Lesonsky

Is your retail store or ecommerce site effectively competing in a multichannel world? A new study by hybris, the Multichannel Shopping Survey, found that the vast majority of consumers (80 percent) are more likely to be loyal to retailers that offer an integrated experience across all sales channels.

Brick-and-mortar retailers are facing stiff competition, according to hybris, with more than one-third of consumers (39 percent) saying they make more purchases online than in-store. Asked to project to the 2012 retail holiday season, 46 percent of consumers say they’ll do more shopping online than they did last year; just 8 percent will do more shopping in-store.

The trend toward “showrooming” is continuing, with 19 percent of customers saying they look for products on their mobile devices even while they’re in a physical store. The most common reason is to compare prices (66 percent), followed by comparing product choices (27 percent) and reading reviews or ratings online (7 percent).

Given all of this competition, how can your business compete?

Offer cross-channel pickup and return. Customers are more likely to shop online if they can pick up a product in a physical store and/or return it to a physical store. Some 45 percent of respondents said in-store pickup options for online purchases were important to them, and 28 percent said in-store return options for online purchases were important. More than 73 percent of respondents said offering these features would make them more loyal to a retailer.

Send personalized offers and customized promotions. Forty percent of respondents said they would be more likely to shop at stores that gave personalized offers, and 42 percent would be more likely to shop at stores that delivered promotions to customers’ mobile devices while they’re in-store.

Make it easy to shop online. The top factors encouraging customers to make online purchases were easy website navigation (cited by 59 percent) and a simple checkout process (57 percent).

Use clear, appealing images. The presence of product images was a crucial factor in purchase decisions for 42 percent of respondents. Conversely, lack of product images was the third biggest factor in customers deciding not to buy from a website. If possible, offer product shots from multiple viewpoints and add video so customers can see the product in action.

Manage shipping costs. Shipping costs that are too high were the top factor in dissuading customers from purchasing online, cited by 47 percent of respondents. With many consumers expecting free shipping, you should make every effort to offer this option. You can provide free shipping codes or set a certain minimum price above which shipping is free.

Finally, from the “common sense” file, out of stock items were the second most common reason consumers didn’t buy from a website. With online customers seeking instant gratification, waiting to receive a product just won’t cut it anymore, so make sure your inventory is always up to par.

“Consumers have expectations that their favorite retailers will be accessible to them anytime and anywhere,” said Steven Kramer, president of North America at hybris. “Retailers who aren’t keeping up with the latest technology will find their customers moving to a retailer who will.”

Find out more about the survey and download the whitepaper at the hybris website.

Image by Flickr user David Sifry (Creative Commons)

Small Biz Resource Tip: nanoRep

April 18th, 2012 ::

nanoRep

If your company gets a lot of customer questions about either product specifics or how your service works, you may find an automated answer system could improve your reputation and increase your customer satisfaction rating. The nanoRep answers your website customers’ questions quickly and as accurately as possible by “learning” the answers. The cloud-based nanoRep answer desk gets smarter and more knowledgeable the more questions are asked. The software is user-friendly for the business and the service is simple for customers to use). Now nanoRep offers a mobile version of its customer support widget to reach the millions of smartphone users who look up product information on their mobile devices.

 

Great Customer Service Is Key to Profit

March 28th, 2012 ::

By Thomas Ford

It’s been said before and I think it bears repeating- customer service is essential to happy customers!

Happy customers are returning customers, and we all know that returning customers generate more revenue for your company! Providing great customer service can be what separates you from your competitors. Here are five tips on how to not only keep your customers happy, but also keep them coming back.
1.) Keep your promises to all customers – Make sure processing and shipping time frames are accurate. If an item on your site states it will ship within 1-2 business days, make sure it’s shipped within that promised time frame. Of course we know that stock issues may arise; if they do just make sure you keep your customers in the loop.
2.) Communicate – This is essential to keeping customers happy and it goes back to the first tip- if an item is out of stock or on back order, let your customers know. If you use a call center or answering service to take your overflow calls, make it a priority to respond to your customers in a timely manner. Email is always the quickest way to contact a customer and the best option because you will have your communication in writing. Because we live in a fast-paced, technology-driven society, customers expect quick and efficient responses when dealing with online stores. Therefore, try to get back to customers within 1-2 business days, with one business day being the ideal time frame for a response. You don’t want to have customers calling in every few days because they have not heard back from you. This will lead to high phone costs and a bad experience for the customer–which means your customer loses, and so does your business. Sally Gronow, Head of Communications at Welsh Water, says it best: “Good customer service costs less than bad customer service.”
3.) Give an incentive – To ensure your customers return, offer a coupon for their next order, even if it’s only 5 to 10 percent off or free shipping on orders over $50 or more. The smallest offer can keep customers coming back for more business. You can also offer coupons or discounts throughout the month.
4.) Be competitive – If a competitor is offering free shipping or is selling an item at lower cost, match the price. Customers are more likely to do business with companies they are familiar with or those they are loyal to; however, if a competitor has the same item at a lower cost, a customer may take their business elsewhere. By price matching an order you can gain a sale and perhaps a lifelong customer.
5.) Empathize – Customers may become upset for numerous reasons. Even if those reasons seem trivial, empathize with the customer. Customers want to feel as if they matter to your company. If they are unhappy, apologize and let them know you understand how they feel and will do whatever you can to make them happy. Nothing turns business away like a cold shoulder!

These may seem like common-sense tips; however, with the hectic schedule of the average business owner, these tips can be forgotten or pushed aside, which can result in unhappy customers and a loss in profit. By making these tips your customer service “commandments,” you’ll be sure not only to remember them but also to keep those customers coming back.

Image courtesy VIPdesk.com

Reduce Customer Service Calls With a Great, Self-Service FAQ Page

March 14th, 2012 ::

By Thomas Ford

How many times in a day do your customers call Customer Service to ask about your return policy? Or what about a customer calling to ask about cancelling his or her order? Or even better, a customer calling to report damage–even though you need digital photos to file a freight claim? All of these calls have a common denominator – they are all customer service calls that could have been prevented.

Why would you want to prevent these calls, you may ask? The answer is simple: While you are busy answering customer service questions, you’re taking time away from other aspects of your business or personal life. To help eliminate customer service calls, a self-service FAQ page is a great option for any ecommerce website.

With a self-service FAQ page, you’re not only stating website policies, but you also have the ability to guide customers through simple step-by-step processes to complete their requests. When you set the customer’s expectations with stated policies, the customer has the option to qualify themselves or self-defer based on the stated policy. After that, the customer can simply follow the step-by-step process for completing their requested task.

Some simple steps will turn your FAQ page into a self-service page:

  1. Return Policy:  State the policy. List the return time frame, as well as the requirements (new, tags attached, original packaging, etc.). Next, you’ll want to guide the customer through the return process in a step-by-step format – for example:
    1. Within 30 days of receipt, email customerservice@store.com for your RMA number. Please state the reason for the return.
    2. Customer Service will respond with a RMA number. Please include this number on a sheet of paper inside the package.
    3. Mail the return, insurance suggested, to 123 Main St., Anytown, PA 12345.
    4. Refunds are applied to original form of payment within 30 days.
  2. Cancellations: State the policy again. Do you accept cancellations or not? (Remember, never guarantee!). Next, as above, list the step-by-step procedures for requesting cancellations:
    1. Email customerservice@store.com with the reason for your cancellation request.
    2. Customer Service will attempt to cancel your order. You will receive an email confirmation either way with an order status update.
    3. If the order is unable to be cancelled, you may return the item according to the return policy above.

My suggestion is to create self-service FAQs for all of your most common customer service policy calls. Of course, some customers will still call to have someone assist them with the policies and procedures – but by providing customers a self-service option, you’re decreasing the number of policy-related calls coming in to your toll-free number.
Don’t be fooled into thinking self-service FAQ’s are cold; the customer service team still has the option to save the sale, or reach out and contact the customer to repair the relationship, if such a message is indicated in the self-service email.

Thomas Ford has over five years of experience in ecommerce marketing and a MBA in finance and marketing. As marketing manager, he is responsible for coordinating marketing operations for the Web.com ecommerce division as well as marketing performance reporting and optimization. Thomas holds various degrees in international relations, international business, finance and marketing, and is an adjunct professor of economics.

 

 

 

 

 

 

 

Small Biz Resource Tip: Quipol

February 24th, 2012 ::

Quipol

Taking polls is a great way to engage your audience, build fans and followers, and keep customers coming back for more. Quipol is a simple, one-question poll building tool you can create and embed on your blog or website. The simplicity is what makes the poll so engaging. No long essays or explanations to read: Quipol limits your question to 75 characters and the explanation of what you’re asking to 350 characters. You can use images and videos to make your poll more interesting; poll takers are directed to choose their answer with one simple click.

 

The Secret to Keeping Your Customers Coming Back for More in 2012 #12SMBTips

December 19th, 2011 ::
This entry is part 5 of 12 in the series 12 Ways to Makeover Your Business in 2012

Terry Starbucker St. Marie, Small Business Strategist, Co-Founder of SobCon (@starbucker)


So you brought in a lot of new customers in 2011, but how do you keep them coming back in 2012? Terry offers some simple, effective advice on improving your business processes by listening to what your customers have to say and keeping in touch.

About Terry: Terry has been in the business world for more than 28 years in various leadership positions. Through his experience and learnings, he has developed his philosophy, “Half-Fullism.” He is also very active in the social media arena, as co-founder of SOBCon (Successful Online Business Conference) with Liz Strauss.

Ring in the New Year for your small business with a new domain name.  This month only, purchase a domain name for $1.99, the lowest price of the year. This offer expires December 31st. Visit http://bit.ly/12SMBtips to redeem. Terms, conditions and limitations to this offer apply.