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Posts Tagged ‘Finance’


Money, Money, Money! Profit Planning for Your Small Business

March 17th, 2010 ::

At every networking event I go to, I feel like I meet a coach of some sort, whether it’s a business coach, sales coach, elevator speech coach, speaking coach, etc.  After a while, they all kinda blur together into one big bunch of dark suits.  I always think, “Coach?  I don’t need a coach!  I am doing just fine, thankyouverymuch.”    

Monopoly

From DavidDMuir on Flickr

Last month, I met yet another coach, but he stood out.  He was totally low-key, easy to talk to, and interesting (meaning, he didn’t talk about himself the entire time).  I told him about the Grow Smart Business blog and how I needed to come up with finance-related topics to write about.  He said he had lots of experience with finance and would be happy to share some advice and ideas.  So we set up a meeting, and on a cold, rainy afternoon, I learned the basics of profit planning.  For someone who hates numbers, I must confess that I was fascinated by the whole process.

In his pre-coach life, David MacGillivray had quite the career.  He founded, operated, and sold a $7 million import/export business, was CEO of a $60 million import/export business, and was a Partner with Ernst & Young.  Obviously, he knows business finance.  He is now affiliated with ActionCOACH business coaching.   

The profit planning strategy he uses with his clients is called 5 Ways to Super Profits, which helps you plan numbers and identify strategies to achieve your goals.  First you look at what you made the previous year, starting with the number of leads you generated.  Then you work your way down to your profit.  To figure out your goals for the current year, you work backwards:  You figure out how much you want to make and work your way back up to how many new leads you need to generate. 

Here’s the formula, which is normally written down the page, but to save space I wrote it across: 

# of Leads x Conversion Rate = # of Customers 

# of Customers x # of Transactions/Customer x Average Sale = Revenue

Revenue x Margins = Profits

There are five things in the above formula you have control over: leads, conversion rate, number of transactions, average sale, and margins.  If you want to make more money, you need to increase one, some, or all of these things. 

Your target conversion rate should be 70-80% (didn’t know that), as it can take a lot of time and money to generate new leads (did know that).  Once you improve your conversion rate, you can decrease the number of leads you need.    

If you can believe it, there are over 300 strategies to help implement your profit plan!  I asked David if he put this all together, and he laughed and said no.  This is based on the book Instant Cashflow by Brad Sugars, who founded ActionCOACH. 

David and I finished up our conversation by talking about social media and social networking, which he doesn’t know much about.  We decided that I would help him with LinkedIn, Twitter, and Facebook, and he would help me refine my profit plan.  Seems like a fair deal, especially since we figured out I could make $108,000 in profits this year by making a few tweaks to what I am currently doing.  For someone in their second year of business, that number sure looks sweet!

Shopping for a Bank, Part I: The Small Community Bank

March 8th, 2010 ::

I am not a numbers person.  I hated math class while I was in school, starting in kindergarten and going right through college.  During my two required statistics courses in college, I felt like I was dying a slow death.  In fact, I remember falling asleep during one class, and I was not the only one to do so.  I still only understand the most basic concepts of finance, banking, investing, accounting, etc., because honestly, these subjects bore me to death (if they’re not putting me to sleep).  My husband handles the family finances, allowing me to live in a state of blissful ignorance.  Our financial advisor keeps us on track and explains complex (to me) terms and instruments.  Basically, everyone else does the work for me in my personal financial life.

Stacks of British coins

From celebster on Flickr

But now my business is nearly a year old, and I have yet to shop for a bank. Since the Grow Smart Business theme is small business finance during March, I decided to use my bank shopping experience as blog post fodder.   I will be looking at a small community bank, a regional bank, and a huge national bank to figure out who would be most convenient, easiest, and most fun to do business with.

First up: the small community bank.     

Access National Bank is the definition of a small community bank.  It has 5 branches in northern Virginia, and the main branch is conveniently located across the street from my neighborhood.  During its ten years of business, it has been a standout in the local banking industry: it was profitable within 6 months (one year is the norm), and in fact its first two quarters were the only non-profitable ones on record.  CEO Mike Clarke did not establish the bank with the goal of growing it and selling it.  He has kept the bank focused on its core competencies and shied away from subprime mortgages and the residential and commercial real estate markets, the latter of which is now also imploding.  During the first quarter of 2009, one of the worst on record for local banks, Access National posted a $2.9 million profit.  Obviously, this is a solid bank with two feet firmly planted on the ground.  Awesome, and reassuring.

I recently had a meeting with Diane Holland, Assistant Vice President of Client Services, and Cynthia Caldwell, Senior Vice President of Client Services.  It took all of five minutes to walk over—how often can you do that in the suburbs?—a fact that already gave them a leg up on the competition.  I asked them to run down the list of what makes them unique.  Here’s what they said: 

  1. Access National focuses on the business sector.  Their clients are small to mid-sized businesses with up to $100 million in annual revenue.
  2. Each month, clients receive a $20 rebate for ATM fees to make up for the fact that they do not have ATM machines on every corner.
  3. A pioneer in online banking (they embraced it up on their founding in 1999), Access National still stands out for offering real-time online banking.  Transactions are posted immediately, not 24 hours later.
  4. There are no 800 numbers at Access National.  If you need to reach someone, you have a phone number for a real person, and your needs are usually handled by that same person.  Cynthia said she has almost no turnover in her client services division.  Amazing!
  5. Access National offers networking events for their clients, and because they actually know all of their clients, they also act as a source of referrals.
  6. Access National is the #1 commercial bank by lending volume in the entire Washington metropolitan area.  They are also a preferred partner for SBA loans.
  7. Though they are small, Access National offers all of the products and services that large banks offer: investing, life and health insurance, payroll, etc. 

By the time I walked home, I was impressed.  First of all, how often does the Senior VP of Client Services meet with a potential client?  It was obvious to me that if I chose them as my bank, I would receive highly personal service, and I cannot stress enough that being able to walk over to the bank is the ultimate in convenience.  However, the fact that they foster a sense of community through their networking events is the real kicker.  I have never heard of a bank that does so.

Next up: the regional bank.

Author Denise O’Berry Provides a Financial View on the Small Business Success Index

May 5th, 2009 ::

deniseoberryThe Small Business Success Index provides small business owners and entrepreneurs with best practices to improve their businesses. This is part of a series of interviews with small business owners, entrepreneurs and small business experts providing their insights about the index results.

Denise O’Berry is the author of Small Business Cash Flow: Strategies for Making Your Business a Financial Success. She has over 20 years of experience helping Fortune 500 companies build and execute successful growth strategies. In 1996, Denise opened her own consulting firm to assist small businesses in implementing some of the Fortune 500 best practices to achieve their business objectives.

She created her first blog for small businesses in 2004 and a year later was invited to offer her advice and tips on Allbusiness.com. Now Denise blogs about small business issues at http://www.deniseoberry.com.

Network Solutions: What are your initial thoughts on the Small Business Success Survey?
Denise:
The results of this survey are no surprise. The issues identified are common areas of concern for small business. I was pleased to see the high marks in customer service and compliance, but it’s clear that small business still has plenty of work to do.

Network Solutions: Out of the six dimensions used for measuring success, Capital Access and Marketing & Innovation were the two biggest inhibitors. What are your thoughts on these key challenges?
Denise:
Small business has consistently struggled with capital access and marketing issues. The current economic environment has exacerbated those issues. But small business owners are very creative. Plenty of them will find ways to fund their businesses so their dreams stay alive. They will also use that creativity to tap into low cost methods for getting the word out about their businesses.

Network Solutions: According to the results, 42% of the small business respondents expect to hold the line of discretionary spending this year.  Do you have any suggestions on how small business owners can market themselves with a shoe-string budget?
Denise:
Tap into the social media methods of marketing. One of the best ways to get the word out about a product or service is through word of mouth. Social media is perfect for this. Now, more than ever before, small business owners need to identify their marketing goals and develop a plan around low cost methods like a public relations program that integrates both offline and online strategies into their marketing activities.

Network Solutions: Only 1/3 of the survey respondents are confident of achieving profitability in this economy. What are some best practices small business can learn from Fortune 500s to sustain themselves in the current economy?
Denise:
They should pay close attention to their brand. The internet allows small businesses a more level playing field for managing their reputation and spreading the word about their brand. The actions to accomplish this goal should be part of their marketing plan.

Network Solutions: According the study, “small businesses rely on a range of Internet business solutions and computer technologies to succeed.” What online services do you think best help entrepreneurs and small businesses? Why?
Denise:
Cloud computing is a great way for small business to compete in the marketplace with minimal cost. Tapping into online services that can help them manage cash flow, payment services, and invoicing can save them a lot of time. Leveraging other online technologies that help them maximize the processes in their business, reduce time to market and outsource will help them succeed.

Network Solutions:  In your opinion, how important is it to benchmark yourself as a small business using something like the Small Business Success Index?
Denise: It’s important for small businesses to understand how they stack up to others in their market. It can confirm where they are on the success index and identify areas for improvement in addition to helping them focus on innovative strategies that can springboard them to success.