How to Increase Your Productivity with Microsoft 365

account_circle Network Solutions Team

No matter what line of business you're in, productivity matters. 

Whether you're running a one-person show or leading a large corporation, staying on top of your tasks is essential to making progress. 

If you've struggled with prioritizing your to-do list and fulfilling your agenda items, you aren't alone. 2020 and 2021 threw most of us a curveball, and adjusting to our "new normal" hasn't always been easy. As a result of the pandemic, many of us have transitioned from working in offices to working remotely, presenting an additional challenge to productivity and collaboration. 

2022 can be the year you decide to invest in yourself and your business — put yourself first with a solution like Microsoft 365. 

No matter the size of your enterprise, you can benefit from more streamlined and intuitive business tools. That's why this blog post focuses on examing how Microsoft 365 helps us get more accomplished. Keep reading to learn all about the productivity tools it offers and pick up some tips and tricks to become the master of your time. 

Increase Productivity with Microsoft 365

Microsoft 365 is a well-known and trusted productivity suite for businesses of all sizes. You may remember it as Office 365; however, they changed their name in April 2020. 

Since its founding in 1975, Microsoft has been considered an industry leader. Though the business world looks drastically different than it did in 1975, Microsoft hasn't stopped innovating. They've adapted their powerful suite of business productivity tools to be used any time, anywhere you have an Internet connection (and you can work offline, too). 

Before learning the tips that'll help you maximize your productivity with Microsoft 365, let's look at what their suite of tools includes. 

What Tools Does Microsoft 365 Include?

Microsoft Office 365 is an integrated experience of apps and services designed to help your business grow. It offers all the tools you know and trust, like Excel, Word, and PowerPoint, along with other essential business programs, like Bookings, to help with your customer scheduling. 

Network Solutions offers three different Microsoft 365 packages to suit your specific needs. No matter which package you select, you'll receive automatic updates to ensure you always have the latest version of Microsoft Office.

All Microsoft 365 packages offered by Network Solutions are operable across multiple platforms, so you'll have a great user experience whether you're on a Mac, PC, or occasionally use both systems.

Your Microsoft 365 package can include the following tools and services:

  • Excel
    • Industry-leading spreadsheet software that helps you capture, analyze, and visualize your data.
  • Word
    • A world-class word processing program used to create documents like letters or tests. 
  • Outlook
    • This program allows you to send and receive emails, manage your contacts, manage your calendar, and more. 
  • Teams
    • A business communication platform that allows for chat, teleconferencing, and more. 
  • Calendar
    • Keep all your important dates and deadlines in one place the whole team can access anywhere. 
  • PowerPoint
    • Create exciting and detailed slideshow presentations, pitch decks, and more with this presentation-making tool. 
  • OneNote
    • Keep track of your thoughts and plans in one place while allowing for multi-user collaboration. You can record traditional notes or include drawings, screengrabs, and audio. 
  • Bookings
    • Allow your customers to book their appointments directly with this handy and time-saving tool. 
  • MileIQ
    • Need to track your mileage for tax or reimbursement purposes? You can do just that with this mileage log. 
  • SharePoint
    • This powerful tool allows for incredible team collaboration. SharePoint is highly configurable and has many uses, like building intranet sites and document storage. 
  • OneDrive
    • A file hosting service that lets you save and access your files and photos from any device, anywhere. Work collaboratively with your teams no matter where you're all located. 
  • And more

5 Microsoft 365 Productivity Tips and Tricks

When it comes to boosting productivity, Microsoft 365 reigns supreme. 

Collaboration and communication are pivotal to getting more done in today's work environments. With its world-class suite of business productivity tools, Microsoft 365 will have you and your team working together seamlessly from wherever you're located. 

Maximize your use of Microsoft Office 365's apps and tools with the tips we're sharing below. 

1. Leverage the power of Microsoft Teams

Microsoft Teams is an effective communication tool. With Teams, you can create groups dedicated to specific focuses or projects. You can also make your groups accessible to a select few or your entire organization. Either way, Teams offers you the ability to communicate effectively with your team no matter where you're located. Are you familiar with Skype? While Microsoft may be pulling the plug on Skype, it's including Skype's capabilities as part of the newer Teams platform. You can talk with coworkers in real-time and share your calendars and files all in one place with Microsoft Teams. 

2. "Tell me"

Before remote work became the new normal, it wasn't uncommon to turn to the office's resident Excel expert to ask questions about formulas and commands. 

Now, there's Tell Me. With Tell Me, you can search for the commands you need. Click "Tell me" from the Excel navigation bar and enter the words or phrases you're searching for. From there, you'll be directed to the command you need, which will be instantly performed. 

3. Save Time with Keyboard Shortcuts

Ready to shave time off of all the tasks on your to-do list?

Try using keyboard shortcuts. Microsoft offers a multitude of keyboard shortcuts, so don't be hard on yourself if you can't remember them all right away. Keep this documentation handy and make a note of the shortcuts that'll be most relevant to your day-to-day. 

4. Create presentations that WOW in no time

Unfortunately, we weren't all gifted with an eye for design. 

If you're losing time trying to craft the most eye-catching presentations, try using PowerPoint's AI support. To do so, create a new presentation either in the desktop or web versions of PowerPoint. Then, enter all the presentation details you need across the various slides. Once you've done that, go to the Design tab on the ribbon, and click "Design Ideas." From there, PowerPoint's AI support will generate various design ideas for your presentation for you to choose from. 

5. Less typing, more talking

Save time with your writing by, well, doing less of it. 

We aren't suggesting that you do less work, just that you do it a little smarter. If you're losing minutes at the keyboard every day, try using Microsoft 365's Dictate feature. That feature allows you to dictate your text by speaking instead of typing it all out. 

You can find the Dictate button on Microsoft Word on the Home tab. In Outlook, click the Message tab when starting a new email and select the Dictate button. When the Dictate icon turns red, you'll know you can start talking, and that speech will turn into text in your document. You'll need to take care to speak clearly, and can insert punctuation by saying what it is you want. For example, you can say "question mark" at the end of a sentence or "start a new paragraph."

Make the Most of 2022 with Microsoft 365

As a business professional, you've got a lot on your plate. Microsoft 365 can help you manage your tasks wisely, save time, and increase productivity. Make 2022 the year you put yourself and your business first. 

Products Mentioned