How to Back Up Your Email: Outlook, Mac Mail, & More

Backing up your email before switching to a different email service is important to prevent data loss. There are several steps involved when backing up your email. In this article, we will discuss how to back up your email from.

In this article, we will discuss:

• Outlook for Mac
• Mac Mail
• Outlook
• Review

Outlook for Mac

You can back up your email from Mac using a .olm file. Please follow the steps below:

1. Open your Outlook app.
2. Click on Tools, then choose Export.
   
    
   Note: If you don't find the Export option, please check you are using the latest Outlook version. In Outlook, go to the Help menu, then click on Check for Updates. If you see that Outlook has been updated, and you do not see the Export option, go to File, then select Export.
3. Select the items to export, then click the Continue button.
   


4. On the left menu, click on Downloads, then hit Save.
   


5. You will receive a notification once your data has been exported.
6. Click the Finish button.

Mac Mail

You can back up your email using an mbox format. Follow the steps below:

1. Open your Mail app on Mac.
2. Select one or multiple mailboxes:
   • To choose a mailbox, move your mouse over it, then click on it.
   • To choose more than one mailbox, press the Command key, then click on the mailbox.
   • To choose more than one mailbox not next to each other, click the first mailbox you want to select, then press Shift and click the last mailbox.
3. Choose Mailbox, then click Export Mailbox.
4. Select or create a new folder, then click Choose

You have exported your mailboxes.

Outlook

You can back up your email to a .pst file. Follow the steps below:

1. Open your Outlook app, then click the File tab.
   


2. Choose Open & Export, then click Import/Export.
   
    
   Note: If you do not find the Open & Export option, please visit Microsoft’s support article to know your Outlook version and get the correct export instructions.


3. Click on Export to a file, then hit Next.
   


4. Next, select Outlook Data File (.pst) and click Next.
   


5. Select a mail folder to back up, then hit Next.
   


6. Choose a location and name for your file, then hit Finish.
   


7. You can add a password for your file (this is optional). Enter a password, verify your password, then click the OK button.
   

You have successfully backed up your email.

Review

This article taught you that you can easily back up your email from various platforms. Remember to choose the appropriate file format (.olm, .mbox, or .pst) for your specific email client. With a secure backup, you can switch email providers with peace of mind, knowing your valuable data is safe.