Microsoft 365 to Google Workspace migration guide

This guide provides a comprehensive, step-by-step walkthrough for transitioning your email and collaboration services from Microsoft 365 to Google Workspace. The migration process is broken down into three key phases: account provisioning, technical domain configuration, and historical data transfer.

In this article, we will discuss:

• Step 1: Microsoft 365 to Google Workspace setup instructions overview
• Step 2: Admin sign-in and terms acceptance
• Step 3: Domain verification
• Step 4: Add additional users
• Step 5: MX record update
• Step 6: Begin data migration using the import tool
• Step 7: Migration monitoring and completion
• Step 8: Monitor data migration
• Step 9: Confirm migration completion
• Review

Step 1: Microsoft 365 to Google Workspace setup instructions overview

1. Sign in to your Network Solutions account manager at https://www.networksolutions.com/my-account/login.
2. Click Google Workspace on the left menu to open the details page.
3. Click the blue Set up button, then Get started in the pop-up.
4. Create the primary email address by entering:
   1. Desired email
   2. First and last name
   3. Organization name (if applicable)
5. Click Continue.
6. Set a recovery email address and click Set up.
7. For domains registered with Network Solutions:
   1. Prompted to update DNS MX records for Google Workspace email routing.
   2. Click Update DNS to complete.
8. For domains registered elsewhere:
   1. You must manually verify the domain by adding a TXT record to its DNS settings as instructed.

Step 2: Admin sign-in and terms acceptance

• Sign in to admin.google.com using the new super admin credentials created during setup.
• You must accept Google’s terms of service. (Two separate agreements: one for the reseller and one for Google.)
  
  

Step 3: Domain verification

• Verify your domain using a TXT record.
• If Network Solutions manages the name servers, the system may automatically enter it.
• Otherwise, you can find the verification record in the Google Admin console.
  
  
  
  

Step 4: Add additional users

On the next page, you can add more users if needed (you can skip this step if you have already set up all your users).

Step 5: MX record update

• Before emails function fully in Google Workspace, the MX records must be updated.
• Remove the Office 365 MX records completely.
• If Office 365 MX records reappear, inform offline support by replying to the ticket email.
  
  

Step 6: Begin data migration using the import tool

Use Google Workspace’s import tool to migrate data from Office 365.

Step 7: Migration monitoring and completion

1. Start the import process.
2. Once the user import is finished, select Import email data.
3. Monitor migration progress on the following page.
4. After completion, verify that all emails and content have successfully migrated.
   
   

Step 8: Monitor data migration

• Monitor the data migration progress on the next page.
• This may take some time, depending on the volume of data being migrated.
  
  

Step 9: Confirm migration completion

• Once the migration completes, verify that all emails and mailbox content have been successfully transferred.
• We encourage you to review your inbox and other relevant folders.
  
  

Review

This provides a thorough walkthrough detailing how users can provision accounts, update DNS/MX records, and safely deploy the Google import tool to move corporate mail environments.