How to Add an Email Signature in Cloud Mail

An email signature is text automatically entered into the email when composed. It is often used at the bottom of an email to insert the sender's name, company name, and contact information. You can create signatures in plain text or HTML (Hypertext Markup Language).  Learn how to add an email signature in Cloud Mail. The following functions are available:

• Create a new signature
• Set a default signature
• Add a signature to the email text
• Edit an existing signature

Important: This article applies to customers with Cloud Mail. To determine your email version, see How to Determine Your Email Platform.

In this article, we will discuss:

• How to Create an Email Signature
• How to Set a Default Email Signature
• How to Add an Email Signature When Composing Emails
• How to Edit an Existing Email Signature
• Review

How to Create an Email Signature

To create a custom email signature in Cloud Mail, follow the steps below:

1. Log in to your email account via mail.yourdomain.ext. If your domain name is example.com, you may input mail.example.com on any browser.
2. On the upper right corner of your screen, click the gear icon, then select All Settings.
   
    
3. Click Mail on the left navigation menu, then select Signatures.
   
    
4. Click the Add new signature button.
   
    
5. In the pop-up window, you can:
   1. Enter the name of the signature that you wish to add to the Signature name field.
      
       
   2. Enter the signature you wish to add in the box below the Signature name field. You may also utilize the options found in the field to modify your signature. For example, a signature has been created: Sincerely, Maureen Biologist.
      
       
   3. Once done, you will be given the option to either place the signature you created above the quoted text or below the quoted text when sending/replying to an email. The default option is set to Add signature below quoted text.
      
       
6. Click Save.

You have created your cloud email signature.

How to Set a Default Email Signature

To set a default signature in your emails, follow the steps below:

1. Log in to your email account via mail.yourdomain.ext. If your domain name is example.com, you may input mail.example.com on any browser.
2. On the upper right corner of your screen, click the gear icon, then select All Settings.
   
    
3. Click Mail on the left navigation menu, then select Signatures.
   
    
4. Click on the Set default signatures button.
   
    
5. Select a default signature for the following by clicking on the drop-down boxes:
   • new emails
   • on reply or forward
     
      
6. Click Save.

You have set a default signature for the emails you compose or the emails you reply to or forward to someone. 

How to Add an Email Signature When Composing Emails

If you have not set a default signature, you can still add the signature you created when composing emails. Follow the steps below:

1. When composing an email, click on the horizontal ellipsis.
   
    
2. Under Signatures, you may select which signature you wish to use by clicking on it if you have multiple signatures. From here, you can also Edit signatures, and you will be automatically taken to your email settings to do so.
   

Once you have selected an email signature, it will be added at the bottom of your email.

How to Edit an Existing Email Signature

To edit an existing email signature, follow the steps below:

1. Log in to your email account via mail.yourdomain.ext. If your domain name is example.com, you may input mail.example.com on any browser.
2. On the upper right corner of your screen, click the gear icon, then select All Settings.
   
    
3. Click Mail on the left navigation menu, then select Signatures.
   
    
4. Click on the Edit link beside the signature you want to update.
   
    
5. You will be given the option to edit the signature. Edit the necessary fields and hit Save.

Review

Learn how to add an email signature in Cloud Mail. Email signature creation involves creating a customized signature in your Mail settings. You can then add it to the emails you compose by choosing a signature you created. You also have the option to set an email signature as the default for every email you send, reply to, or forward to someone. Additionally, you can edit an existing email signature in your Mail settings or while composing your emails.